PERSONAL ASSISTANT (FAO- HPAI/ PA/13/ 03-57) (NATIONAL)

Location : FAO Project Office, 6th floor, Directorate of Animal Health, Building C, Ministry of Agriculture, Ragunan, South Jakarta, INDONESIA
Application Deadline : 07-Apr-09
Type of Contract : Other
Languages Required : English
Expected Duration of Assignment : 3 months with possibility of extension


Location : FAO Project Office, 6th floor, Directorate of Animal Health, Building C, Ministry of Agriculture, Ragunan, South Jakarta, INDONESIA
Application Deadline : 07-Apr-09
Type of Contract : Other
Languages Required : English
Expected Duration of Assignment : 3 months with possibility of extension

Duties and Responsibilities
II. Functions / Key Results Expected

Summary of key functions:

* Assist the activities of Project Chief Technical Adviser especially for daily activities schedule and driver management;
* Prepare travel arrangements (ITA preparation, security clearance, hotel reservations, budget estimations, etc) for travels of Project Chief Technical Adviser and other International Staffs as requested;
* Coordinate scheduling of meetings and appointments for the Project Chief Technical Adviser;
* Assist the Project Chief Technical Adviser to organize and archive information, including written and electronic project materials;
* Draft routine correspondence, memoranda, and reports from oral instructions, previous correspondence or other available information sources in accordance with standard office procedures;
* Maintain the document filing system both hard copy and electronic, receive/send correspondence, and direct communications to the persons concerned, maintain records of such communications, and respond to routine enquiries;
* Attend meetings with Project Chief Technical Adviser (when required) and be responsible for taking minutes of meetings;
* Assist other international staff with administration issues, Travel Expense Claims, and other requests;
* Act as focal point between FAO and Tufts Cummings School of Veterinary Medicine especially in relation to staff administration and visit issues;
* When necessary, assist administrative team with preparation of meetings, field visits, seminars, workshops, etc.;
* Perform other related duties as required.

III. Impact of Results

The key results have an impact on the success of FAO/ GOI Avian Influenza Control Programme implementation in Indonesia.

Competencies
IV. Competencies

* Demonstrates commitment to FAO vision, mission and values
* Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
* Contributes effectively to team work and team outcomes
* Consistently approaches work with energy and a positive, constructive attitude.
* Demonstrates openness to change and ability to manage complexities.
* Ability to plan own work, manage conflicting priorities and work under pressure of tight and conflicting deadlines.
* Ability to work without direct supervision
* Demonstrates strong oral and written communication skills as well as interpersonal and public relation skills.

Required Skills and Experience
V. Recruitment Qualifications


Education:

* Diploma Degree

Experience:

* Minimum of 5 years experience in the relevant field
* Previous working experience in international organizations, particularly with FAO or other UN agencies will be an added advantage
* Professional credentials as translator from an accredited institutions
* Excellent memo composition and typing skills
* Proficiency in MS Office, particularly Word, Excel and Powerpoint


Language Requirements:

* Excellent written and spoken English skills, fluent in Bahasa Indonesia



All applications should be addressed to

Operations Support Unit
Office of the FAO Representative in
11th Floor Menara Thamrin Building
Jl. M. H. Thamrin Kav 3 Jakarta 10250
Email address: FAO-ID@fao.org


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